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Module 1: Text Basics

• Introduction to Computer
• Introduction to MS Office & Websites
• Typing the text, Alignment of text
• Editing Text: Cut, Copy, Paste, Select All, Clear
• Find & Replace

Module 2: Text Formatting and saving file

• New, Open, Close, Save, Save As
• Formatting Text: Font Size, Font Style
• Font Color, Use the Bold, Italic, and Underline
• Change the Text Case
• Line spacing, Paragraph spacing
• Shading text and paragraph
• Working with Tabs and Indents

Module 3: Working with Objects

Shapes, Clipart and Picture, Word Art, Smart Art

Columns and Orderings - To Add Columns to a Document

Change the Order of Objects

Page Number, Date & Time

Inserting Text boxes

Inserting Word art

Inserting symbols

Inserting Chart

Module 4: Header & Footers

• Inserting custom Header and Footer
• Inserting objects in the header and footer
• Add section break to a document

Module 5: Working with bullets and numbered lists

• Multilevel numbering and Bulleting
• Creating List
• Customizing List style
• Page bordering
• Page background

Module 6: Tables

• Working with Tables, Table Formatting
• Table Styles
• Alignment option
• Merge and split option

Module 7: Styles and Content

• Using Build- in Styles, Modifying Styles
• Creating Styles, Creating a list style
• Table of contents and references
• Adding internal references
• Adding a Footnote

Module 8: Merging Documents

• Typing new address list
• Importing address list from Excel file
• Write and insert field
• Merging with outlook contact
• Preview Result
• Merging to envelopes
• Merging to label
• Setting rules for merges
• Finish & Merge options

Module 9: Sharing and Maintaining Document

• Changing Word Options
• Changing the Proofing Tools
• Managing Templates
• Restricting Document Access
• Using Protected View
• Working with Templates
• Managing Templates
• Understanding building blocks

Module 10: Proofing the document

• Check Spelling as You Type.
• Mark Grammar Errors as You Type.
• Setting AutoCorrect Options

Module 11: Printing

• Page Setup,
• Setting margins
• Print Preview, Print

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Report Writing

Consideration before starting any report writing: Here’s a list of important questions to consider before starting any report:

1. What is the purpose of the report?
• To inform
• Analyze
• Recommend
• Record
2. 2Who is the target audience?
• Management
• Teachers
• Clients
• Colleagues
• Public
3. What is the scope of the report?
• What should be included and what should be excluded?
4. What key questions must the report answer?
• What problem, issue, or topic needs investigation?
5. What type of report is required?
• Informational, analytical, research-based, progress, or recommendation report?
6. What data or information sources are needed?
• Primary research, secondary data, surveys, interviews, or statistics?
7. How will the information be collected and verified?
• Reliable sources, fact-checking, or evidence-based data?
8. What structure or format should be followed?
• Standard report format, organization’s template, or academic style?
9. What is the deadline and length requirement?
• Short summary report or detailed research report?
10. What conclusions or recommendations are expected?
• Should it only describe facts or also suggest actions/solutions?

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What is a report?

A report is a structured investigation of an event, topic, or subject, prepared as an official document that presents facts, figures, and findings in a clear and organized manner.

So, what kind of information is shared in reports? Reports tend to feature these types of content in particular:

• Details of an event or situation
• The consequences or ongoing effects of an event or situation
• Evaluation of statistical data or analytics
• Interpretations from the information in the report
• Predictions or recommendations based on the information in the report
• How the information relates to other events or reports

Report formats

Report writing is not a new task or specific to any field or anything – that’s why types of reports are clearly defined, depending on the purpose and to whom you present your report. Here’s a quick list of the common types of reports:

• Academic report: Tests a student’s comprehension of the subject matter, such as book reports, reports on historical events, and biographies
• Business reports: Identifies information useful in business strategy, such as marketing reports, internal memos, SWOT analysis, and feasibility reports
• Scientific reports: Shares research findings, such as research papers and case studies, typically in science journals
• Reports can be further divided into categories based on how they are written. For example, a report could be formal or informal, short or long, and internal or external. In business, a vertical report shares information with people on different levels of the hierarchy (i.e., people who work above you and below you), while a lateral report is for people on the author’s same level but in different departments.
• There are as many types of reports as there are writing styles, but this guide focuses on academic reports, which tend to be formal and informational.

What is the structure of a report?

The report format depends on the report type and the assignment requirements. While reports can use their own structure, most follow this basic template:

• Executive summary: Like an abstract in an academic paper, an executive summary is a standalone section that summarizes the findings in your report so readers know what to expect. Executive summaries are used primarily for official reports and less so for school reports.
• Introduction: The introduction sets up the body of the report and explains the overall topic you’re about to discuss. It includes your thesis statement and any need-to-know background information before you discuss your findings.
• Body: The body of the report explains all your significant discoveries, broken up into headings and subheadings. The body makes up the majority of the report, whereas the introduction and conclusion are usually just a few paragraphs each.
• Conclusion: In the conclusion, you bring together all the information in your report and come to a definitive interpretation or judgment. It’s also usually where the author adds their own opinions or inferences.

What should be included in a report?

There are no firm requirements for what’s included in a report. Every school, company, laboratory, task manager, and teacher can determine their format based on their unique needs. In general, though, be on the lookout for these particular requirements—they tend to appear a lot:

• Title page: Official reports often use a title page to keep things organized. If a person has to read multiple reports, title pages make them easier to keep track of.
• Table of contents: As with books, the table of contents helps readers quickly navigate to the section they’re interested in.
• Page numbering: A common courtesy when writing a longer report, page numbering ensures that the pages are in order in case of mix-ups or misprints.
• Headings and subheadings: Reports are typically divided into sections, with headings and subheadings, to facilitate browsing and scanning.
• Citations: Citations in a report ensure proper credit to sources and help maintain credibility, so always follow the recommended citation guidelines for formatting and consistency.
• Works cited page: A bibliography at the end of the report lists credits and the legal information for the other sources you got information from.